Hello! I'm Karim
Creative and energetic event operations manager offering more than ten years’ experience working in fast pace environments where professional organizational skills are required to handle staff, customers, contractors, budgeting and financial aspects of special events.
Karim Bahgat
Head of MICE
Phone:
+971 50 260 8898
Email:
Address:
Jumeirah Lakes Towers
Dubai, United Arab Emirates
Date of Birth:
July 22nd 1984
EXPERIENCE
2014 - Present
Event Manager
Researching markets to identify opportunities for events.Liaising with clients to ascertain their precise event requirements.Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets).Agreeing to, and managing a budget.Securing and booking a suitable venue or location.Ensuring insurance, legal, health and safety obligations are adhered toCoordinating venue management, caterers, stand designers, contractors and equipment hire;
Organizing facilities for car parking, traffic control, security, first aid, hospitality and the media.Identifying and securing speakers or special guests.Planning room layouts and the entertainment programmed, scheduling workshops and demonstrations.Coordinating staffing requirements and staff briefings.Selling sponsorship/stand/exhibition space to potential exhibitors/partners.Preparing delegate packs and papers.Liaising with marketing and PR colleagues to promote the event.
Liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogues and sales brochures, plus social media coverage.Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly.Overseeing the dismantling and removal of the event and clearing the venue efficiently Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).
2014 - 2018
Event Manager
2012 - 2014
Sales & Marketing Manager
Promoting and marketing the business, to niche markets.Managing budgets and maintaining statistical/financial records.Selling travel products and tour packages. Sourcing products and destinations to meet consumer demands for bespoke travel and sustainable tourism. Visits to new destinations in order to gain information on issues and amenities of interest to consumers.Outdoor Corporate Sales Special for Pharmaceutical Companies.Handling events and Special groups (worldwide) starting from hotel group reservation, transfers, entry visa, daily program, meeting arrangements.Updating and organizing the suppliers prices and tariffs.Updating the company Manuel of the domestic and international exhibition.Updating and monitoring the file status sheet & the event chart.Distributing files and tasks on staff according to their capabilities and business load.Securing the handover procedures between staff.Coordinate and follow up with accounting department for under collection payments
2010 - 2012
Business Development Manager
GCC Sales Manager incoming to UAE & Egypt
Outdoor Corporate Sales Special for Pharmaceutical Companies
Handling events and Special groups (worldwide) starting from hotel group reservation, transfers, entry visa, daily program, meeting arrangements.....
Traveling with groups for follow up. Distributing files and tasks on staff according to their capabilities and business load.Securing the handover procedures between staff.Coordinate and follow up with accounting department for under collection payments.Coordinate and follow up with accounting department for supplier payments
Create ways and links to make operation flow smoothly .Brief staff with new rules, requirements, customers and accounts brought to business
EDUCATION
2018 - Present
Head of MICE
Shared responsibility with the Managing Director for managing the sales and promotion of the company.
Lead the MICE team covering all aspects of the department including; sales, proposal development, Pricing, product and operations
Prepare annual strategy and budget plans for review and provide quarterly updates on progress
Assist in the annual budgeting and monthly forecasting process by developing and / or maintaining pipeline
Management tools and statistics.
Provide monthly sales and competitor report on all sales activities.
Act as main point of contact for VIP site inspections and familiarization programs
Develop relationships with key hotel partners, venues, AV & production companies and other suppliers
Attend local and international trade shows, sales trips and networking events where required representing the company.
2014 - 2018
Event Manager
Researching markets to identify opportunities for events.Liaising with clients to ascertain their precise event requirements.Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets).Agreeing to, and managing a budget.Securing and booking a suitable venue or location.Ensuring insurance, legal, health and safety obligations are adhered toCoordinating venue management, caterers, stand designers, contractors and equipment hire;
Organizing facilities for car parking, traffic control, security, first aid, hospitality and the media.Identifying and securing speakers or special guests.Planning room layouts and the entertainment programmed, scheduling workshops and demonstrations.Coordinating staffing requirements and staff briefings.Selling sponsorship/stand/exhibition space to potential exhibitors/partners.Preparing delegate packs and papers.Liaising with marketing and PR colleagues to promote the event.
Liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogues and sales brochures, plus social media coverage.Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly.Overseeing the dismantling and removal of the event and clearing the venue efficiently Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).
2012 - 2014
Sales & Marketing Manager
Promoting and marketing the business, to niche markets.Managing budgets and maintaining statistical/financial records.Selling travel products and tour packages. Sourcing products and destinations to meet consumer demands for bespoke travel and sustainable tourism. Visits to new destinations in order to gain information on issues and amenities of interest to consumers.Outdoor Corporate Sales Special for Pharmaceutical Companies.Handling events and Special groups (worldwide) starting from hotel group reservation, transfers, entry visa, daily program, meeting arrangements.Updating and organizing the suppliers prices and tariffs.Updating the company Manuel of the domestic and international exhibition.Updating and monitoring the file status sheet & the event chart.Distributing files and tasks on staff according to their capabilities and business load.Securing the handover procedures between staff.Coordinate and follow up with accounting department for under collection payments
2010 - 2012
Business Development Manager
GCC Sales Manager incoming to UAE & Egypt
Outdoor Corporate Sales Special for Pharmaceutical Companies
Handling events and Special groups (worldwide) starting from hotel group reservation, transfers, entry visa, daily program, meeting arrangements.....
Traveling with groups for follow up. Distributing files and tasks on staff according to their capabilities and business load.Securing the handover procedures between staff.Coordinate and follow up with accounting department for under collection payments.Coordinate and follow up with accounting department for supplier payments
Create ways and links to make operation flow smoothly .Brief staff with new rules, requirements, customers and accounts brought to business
2002 - 2008
Bachelor's Degree: Hospitality Management
Hospitality management classes prepare students to effectively take on managerial and administrative roles in a wide range of tourism-related facilities. Students will learn decision-making, problem-solving and customer service skills, and they will study the similarities and differences between domestic and international tourism. Students also study topics such as research and critical thinking, team building, strategic planning and budgeting.The curriculum gives students hands-on instruction in food and beverage services, conference and event planning, purchasing, inventory control and maintaining clients. Typical B.S. in Hospitality Management coursework includes:
1989 - 2002
High School Diploma
Collège Patriarcal Héliopolis ex:(Frères)
High School : Located in , Cairo. Egypt
SKILLS
Arabic - Mother Tongue
French - Advanced
Event Management - Proficient
Event Budget - Proficient
English -Full professional proficiency
Microsoft office - Proficient
Key Account Management - Proficient
Team Management - Proficient
CLIENTS
Gallery
